Minutes of the June 11 board of directors meeting

Board of directors meeting minutes

Wednesday, June 11
@ Stanley Bridge Centre, Stanley Bridge
In Attendance:
Steve Dimond, President
Helen MacEwen, Vice-President
Jim Brown, Secretary
Joan Harding, Treasurer
Eric MacEwen, Director
Call to order by Steve Dimond 4 pm
The Stanley Bridge Memorial Society’s executive meeting was held Wednesday, June 11 at the Stanley Bridge Centre.
Student Hired
Members learned a student had been hired to run the Stanley Bridge Centre over an eight week period during the summer – Kelsey Haslam. Joan Harding and Steve Dimond will meet with her to discuss her responsibilities.
Carew, Campbelljohn to perform at SBC
CBC Radio Saturday morning music show host Stan Carew and blues performer John Campbelljohn will perform in a show at the Stanley Bridge Centre at 7 pm, July 13.
Helen MacEwen confirmed the time and date after talking to a representative for the two musicians. After much discussion ticket prices were set at $20 apiece, which will also include an ice-cream treat. Don Reid made the initial telephone contact at the meeting.
Posters will be provided by the performers through an image sent by email, which can then be reproduced at a print shop.
Payment for the performers would be based on a 50/50 split of ticket sales, with a minimum payment of $750 (total).
Steve Dimond reported one toilet is currently available, but a second toilet, in the form of a port-a-potty, may be needed for the show.
Pancake Breakfast
The executive also agreed to organizing another fund-raising blueberry pancake breakfast at the Sterling Women’s Institute, perhaps on July 19.
Cold Plate Fundraiser
Helen MacEwen also discussed plans for a future fundraiser – a cold plate beef and ham cold plate takeout dinner. A committee will be set up to help organize the dinner.
Septic Bed Discussion
Another discussion followed over new information regarding the septic bed in Joan Harding’s property, adjoining the Stanley Bridge Centre property. Joan excused herself from the meeting at that point to avoid a conflict of interest.
Joan is in the process of finalizing the sale of her home. Investigations showed her septic field was bigger than originally believed, which would affect the Stanley Bridge Centre’s property, including potential parking spaces.
An extensive discussion followed on various options for accommodating the septic bed so that it doesn’t affect her home’s sale or interfere with plans to move the building to another part of the property to allow for renovations.
Steve Dimond observed a benefit of the enlarged bed could include more green space for a future celebration garden.
Don Reid introduced a motion stating “the board of the Stanley Bridge Memorial Society propose that Joan Harding investigates the possibility of putting the required field at the rear of her property.”
Jim Brown seconded the motion. Carried.
Steve Dimond moved that the SBMSI board approve the use of the existing field until such time as the building is moved. Don Reid seconded the motion. Carried.
Steve Dimond moved the meeting be adjourned at 5.55 pm, seconded by Jim Brown. The motion was carried.

Board of directors meeting, late May


Thursday, May 29, 2014

@ 132 Campbellton Road, Stanley Bridge

In Attendance:
Steve Dimond, President
Helen MacEwen, Vice President
Jim Brown, Secretary
Joan Harding, Treasurer
Eric MacEwen, Director
Eliza MacEwen, Member
Call to Order: Chair 7.00 pm.
Minutes of the May 21 Annual General Meeting were read by outgoing secretary Eliza MacEwen.
Much discussion ensued about updating bylaws. Former members who were not re-elected to the board will be receiving letters shortly, requiring their signatures to formally end their Directorship. This measure is to permit efficient Board of Directors meetings with achievable quorums.
Treasurers Report
Treasurer Joan Harding delivered the financial report. She stated after expenses the SBMSI’s pancake breakfast in May brought in a profit of $679.55. Gross revenues before expenses of $175.45, were $807.
Cash on hand in the general fund was $395.44. Joan Harding stated the organization had received a $176 bill from Alan Douglas for snow-clearing services and action was to be taken on paying the bill.
The donation fund currently sits at $38,244.93 after a $500 individual donation. Also, the donation fund is owed $1,950 from earlier withdrawls, which will be replenished shortly.
Farmer’s Market
Steve Dimond, president, reported the purchase of a fridge for the Farmers Market, opening July 2, has been put on hold for now. It’s possible a fridge may be acquired from a business that no longer needs one at little or no cost. A donation receipt from the SBMSI may assist with acquisition. Joan will check into whether the SBMSI can issue donation receipts for large ticket items such as fridges.
Steve Dimond also discussed the feasibility of installing portable hand washing stations for Farmer’s Market vendors, The stations have been approved by Ministry of Health officials.
Agri-Foods Canada will cover 75 per cent of the cost of sending out mail, including pamphets, promoting the farmer’s market. Discussions were also held about hosting musical performances to entertain visitors during the Farmers Market.
Discussion also included progress acquiring tables for the farmers market and the cost of port-a-potties.
Marina Expansion – Stanley Bridge Community Improvements
Steve Dimond went on to discuss the meeting held earlier this day (May 29) with Department of Fisheries and Oceans, ACOA, Island Community Fund, and Skills PEI officials in Stanley Bridge. Attendees learned more about the progress of various projects and also heard about potential funding sources.
The Department of Fisheries may have as much as $815,000 available for Stanley Bridge Harbour work, including initiation of the new marina.
Steve Dimond said the Stanley Bridge Memorial Society played an important role in helping to bring several projects under one roof, including renovations at the former United Church, now the Stanley Bridge Centre. Unfortunately, the Society must await the outcome of these efforts, despite wanting to proceed earlier.
Draperies for Stanley Bridge Centre
Joan Harding moved, upon a suggestion from Helen MacEwen, that the SBMSI approach the Sterling Women’s Institute for permission to use their drapes for the Stanley Bridge Centre. The acquisition isn’t expected to cost anything, since the drapes are surplus.
Summer Student help
The Stanley Bridge Centre will have a summer student for 8 weeks this year. Helen MacEwen also moved that Eliza MacEwen assume responsibility for the administration of the payroll for the new summer student, to be hired to work at the Stanley Bridge Centre for eight weeks this summer. The student will also be involved in the operation of the Farmer’s Market on Wednesdays. Eliza will report to Astrid Dimond and Joan Harding. The motion was seconded by Jim Brown. All in favour, passed.
Joan also moved, seconded by Eliza MacEwen, that A-Z Flooring be hired to rough sand the classroom floor and the stage for a sum not exceeding $100.
Helen moved the meeting be adjourned at 9.29 pm, seconded by Jim Brown and carried.

Stan Carew and John Campbelljohn performing in Stanley Bridge

CBC Radio Weekend Morning host Stan Carew and renowned blues artist John Campbelljohn are coming to the newly opened Stanley Bridge Centre (SBC) on July 13. The acclaimed musicians and storytellers will be performing at 7 pm. Tickets are $20 each, which includes lunch. Money from the show will support renovations to the SBC.

Bertram Pays a Visit

MLA Carolyn Bertram dropped by the Stanley Bridge Centre (former Stanley Bridge United Church) Wednesday (June 11) afternoon to say hello and to have a look at preparations for next month’s launch of a farmer’s market in the building. Next to her are Stanley Bridge Memorial Society president Steve Dimond and the organization’s treasurer, Joan Harding.